Postage Prices Are Changing: What You Need to Know—and How to Stay Ahead

25 Jul Postage Prices Are Changing: What You Need to Know—and How to Stay Ahead

On May 30, 2025, the Postal Regulatory Commission (PRC) approved the U.S. Postal Service’s latest request for rate adjustments, which officially took effect on July 13, 2025. These changes impact businesses that depend on print and mail for customer communications—but with the right strategy, there are smart ways to adapt and manage costs effectively.

Datamatx is always actively working to push back. Through our involvement in the National Postal Policy Council (NPPC), Major Mailers Association (MMA), Coalition for a 21st Century Postal Service (C21), and local Postal Customer Councils (PCC), we continue to advocate for more predictable, cost-aligned increases.

And our collective efforts have paid off with the recent news that the PRC proposed new limits on USPS rate hikes going forward:

Cap on Annual Increases:
In June 2025, the Postal Regulatory Commission (PRC) issued a proposed rule limiting USPS to one market-dominant rate increase per year—and only for the next five years. This is a reversal from recent practice, where twice‑annual increases have been common.

Legislative Action Underway:
Congress is considering bills (such as H.R. 3004/“SERVES US Act”) that would codify these changes—mandating PRC oversight, reinstating predictable inflation-based caps, and limiting USPS to one increase annually.

What to Do Now to Offset the Impact
While pricing adjustments are not welcome news, they also present an opportunity to reassess mailing strategies, optimize formats, explore postage discounts, and leverage technology to maintain efficiency and control costs.

1. Embrace smarter e-delivery

Datamatx offers several ways to help you shift communications from print to digital securely and effectively. For example, we can enable e-notices with no printing or postage required that alert customers when bills or statements are available in their portal.

2. Protect against e-delivery failures with Bounce2Print

Inevitably, some customers’ communications will bounce back from e-delivery due to bad email addresses, outdated contact info, or spam filters, which can all cause issues. That’s where our Bounce2Print service comes in. It automatically redirects failed e-notices into print mailings, so your customers still receive their documents and you stay compliant and on schedule.

3. Invest in better address hygiene

Returned mail wastes time and money. We use advanced address hygiene tools for address verification, standardization, deduplication, and correction data. Our system can generate Undeliverable as Addressed (UAA) files to provide reports to reduce future waste and delays. And with IMb (Intelligent Mail Barcode) along with USPS ACS (Address Change Service), the USPS identifies undeliverable or move-related issues. The USPS sends electronic notification with the new address if available, reason for non-delivery and any know tracking information.

4. Standardize mail pieces for savings

You’d be surprised how much you can save just by optimizing the design of your mail. For example:

• Use #10 double window envelopes for standardized processing.
• Consider eliminating return envelopes (#9) for customers you know pay online.

These small adjustments can lead to meaningful savings in both material and postage costs.

The Bottom Line? Be Proactive
Let us help you optimize your communications, streamline your processes, and reduce costs in a rising-rate environment. We don’t just react to changes; our goal is to help you stay ahead of them. Please contact your Datamatx account manager to learn more about what options are available when it comes to ensuring you are employing the best strategies to help reduce rates!